Administrative Opportunities

Volunteer Opportunities

Box Office Supervisor


The Box Office Supervisor is a part-time position (approximately 14-30 hours per week) and is responsible for providing excellent customer service and fostering a friendly and professional atmosphere within the Box Office. The Supervisor position is held by two staffers, with each Supervisor working days, weekends and evenings. We currently have one opening for this position. The open position is anticipated to work more weekends and evenings, but this supervisor must also have some weekdays available.









Job offer is contingent upon satisfactory background check.


To Apply

Please send resume and cover letter to Kristine Bonaventura at kbona@ac.upenn.edu.


Business Administrator


Reporting to the General Manager, the Business Administrator is responsible for the coordination of ongoing business office functions and general bookkeeping, including the management of the Center’s full-time, part-time, and union payrolls (ca. 200 temporary workers); maintaining key aspects of Annenberg Center’s financial systems (e.g., the processing of all purchase orders, pro-card expenses, accounts payable and petty cash, as well as the depositing and recording of payments due and received); knowledge of IRS regulations to acquire payments for the Center’s many contracted performing artists; administration of staff travel reimbursements; coordinate the federal work-study program; maintenance of office supply inventories and equipment; processing rental invoices, journal funds to and from University department and student accounts; final show settlements; ad-hoc reporting; manage data and accounts necessary for monthly and year-end reporting.




Bachelor’s degree in Accounting or Business preferred plus two to three years of experience or equivalent combination of education and experience. Must have previous experience in business office operations; solid computer skills; knowledge & training in University payroll and financial systems preferred; must be highly organized, analytical and detailed oriented with the ability to create ad-hoc reports and successfully manage multiple projects. Must possess excellent written and oral communication skills; ability to work independently, problem solve and take initiative.


To Apply:


Applications should be made via Penn's HR site.


Front of House Assistant


The Annenberg Center for the Performing Arts at the University of Pennsylvania is seeking an enthusiastic, customer service oriented, part-time Front of House Assistant! Reporting to the FOH Manager, the FOH Assistant will support all aspects of the front of house operations including house managers and usher staff, and will play a key role in supervising Annenberg Center Concessions and its overall procedures and staff. The FOH Assistant will work alongside the FOH Manager to deliver professional and courteous customer support for all patrons and clients and will provide administrative assistance to the FOH and Business Development departments as needed.


The Front of House Assistant is a Part Time hourly position and may require evening and weekend hours.

Essential Duties:

Education and Experience:

To Apply:

Please send your cover letter and resume to Beth Jamieson at eaja@ac.upenn.edu. No phone calls please.

Graphic Designer - Temporary Part-Time


The Graphic Designer is responsible for the creation and production of design materials for the Annenberg Center for the Performing Arts. This is a temporary part-time position beginning in mid-September 2018 and ending in mid-January 2019.


Essential Functions:

  1. Develop concepts for and design all collateral materials, including but not limited to direct mail, print ads, web ads, postcards, brochures, program books, flyers, inserts, posters and signage.
  2. Make certain the Annenberg Center brand is reflected in all materials.
  3. Manage and update the department’s production schedule, communicating frequently with project owners and ensuring design deadlines are met.
  4. Develop relationships with vendors such as printers and paper companies, and secure aggressive bids and cost-effective printing solutions.
  5. Work with finance department on invoice and purchase order process for design materials.
  6. Manage and maintain graphic files, including Annenberg Center logos, photos and art, as well as sponsor logos and artist photos.


Bachelor’s degree in graphic design, communications or related field, or equivalent experience. Minimum two years of experience in business environment as a graphic designer, preferably in the performing arts and/or non-profit sector. Experience quoting and managing print jobs, as well as working with printers required.


  1. Expertise in the Adobe Creative Suite (InDesign, Illustrator, Photoshop) working on the Macintosh platform.
  2. Ability to develop and execute projects from concept through production.
  3. Ability to manage multiple projects and prioritize work in order to meet deadlines.
  4. Ability to interact positively with others in a team-oriented environment.
  5. Excellent attention to detail and ability to consistently and accurately proof own work.
  6. Excellent communication skills, both written and verbal.

Position Information:

This is a temporary part-time position beginning in mid-September 2018 and ending in mid-January 2019. This four-month position will require 20 regular hours per week and be paid at $26/hr. Graphic Designer reports to the Senior Associate Director of Marketing & Communications and will work closely with all members of the marketing department. Following term of position, additional project-based contract work may be available.

To Apply:

Please send letter, resume and at least three samples of produced work representing a cross-section of your design experience to Rebecca Goering at rgoering@ac.upenn.edu. All candidates will be required to show a portfolio during interview process. No phone calls please.


Marketing & Group Sales Coordinator


The Marketing & Group Sales Coordinator is a vital member of the marketing team overseeing group sales, grass roots marketing outreach and direct mail. The Coordinator also provides key support in social media, advertising revenue and overall marketing operations.

Essential Functions:


Bachelor’s degree preferred. Proven skills in marketing and/or group sales or a related field with a minimum of two years experience. Knowledge of the performing arts preferred.



Working Conditions:

The employee may be required to perform the essential functions of the job within a flexible work week (evenings and/or weekends).

To Apply:

Applications should be made via Penn's HR site.

Children's Festival Volunteers

Once a year, the Annenberg Center embarks on an extravaganza geared toward children and families in the Greater Philadelphia area. The Philadelphia Children's Festival reaches thousands of children and includes performances of dance, music and theatre as well as an outdoor PlazaMania chock-full of live performances and activities of all sorts and sizes.

To make the Children's Festival a success, we need your help! Volunteers help out with PlazaMania set-up/tear down and on the many crafts and art tables going on throughout the day. The Children's Festival takes place over several days in late spring.

To Apply

For more information, please email Beth Jamieson at eaja@ac.upenn.edu.